The Ultimate Work Christmas Party Planning Checklist

Christmas is on the horizon, and it's time to celebrate! Ready to start planning? Use this checklist to create a celebration that reflects your team’s culture, values, and sense of fun. After all, a great Christmas party isn’t just about the food and drinks, it’s about connection, celebration, and ending the year on a high.

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1. Choose Your Date Early

The silly season fills up fast, so lock in your date as early as possible. Aim for a time that suits the majority of your team—mid to late November is often ideal before the December rush kicks in. Consider sending out a quick poll to gauge availability.

2. Pick the Right Venue

Think about the vibe you want to create. Is it a relaxed BBQ, a formal dinner, or a themed party? Ask yourself:

  • Ask yourself:
  • Will it be on-site or at an external venue?
  • Is the space family-friendly if partners or kids are invited?
  • Does it accommodate your group size comfortably?
  • Is there room for activities or entertainment?
  • Can you bring in your own catering, or is it in-house?

Think about the vibe you want to create. Is it a relaxed BBQ, a formal dinner, or a themed party? Needing some inspiration? Check out our guide to some great Auckland venues.

3. Plan Transport

If your venue is off-site or includes alcohol, consider your corporate responsibility. Options include:

  • Booking a party bus or shuttle
  • Offering Uber vouchers
  • Encouraging carpooling or public transport

Safe and easy transport = happy (and responsible) guests.

4. Choose the Right Catering

Food is a party essential. Choose catering that:

  • Caters to dietary requirements (vegan, gluten-free, halal, etc.)
  • Offers a mix of options – grazing tables, plated meals, or food trucks
  • Feels festive but still suits your team’s tastes

Bonus points for local, sustainable, or culturally inclusive menus.

5. Drinks That Work For Everyone

Decide on your beverage approach:

  • All-inclusive bar tab or BYO?
  • How many drinks per person?
  • Don’t forget non-alcoholic options – and not just juice! Think grown-up choices like kombucha, alcohol-free beer, or mocktails.

6. Plan Activities for All Personality Types

Not everyone wants to dance or do karaoke. Mix it up with:

  • Lawn games
  • Trivia
  • Quiet zones for chats and chill time

You know your team, some might love a dance floor, others might prefer a wine tasting or a quiz night. Try plan activities that will work for everyone.

7. Add Some Magic

A little surprise can take your party from good to unforgettable. Consider:

  • A Mister Whippy truck pulling up for dessert
  • A cheeky Bad Santa gift exchange
  • Christmas superlatives (e.g. “Most Festive Desk” or “Best Zoom Background”)
  • A live band, DJ, or even a karaoke battle

There’s nothing better than seeing a gift stolen off the big boss by the precocious new intern or watching the head accountant swipe a bedazzled hat from the social media manager. These moments of magic help create memorable moments for your team.  

Final Tip: Make it meaningful! Wrap up the year with a moment of gratitude. A short speech, team awards, or a thank-you gift can go a long way in making your team feel appreciated.

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